Did you know studies show that 90% of people trust online reviews just as much as personal recommendations?

It’s true — and it reveals how significant your online presence is to the overall reputation of your dental practice. Word of mouth and recommendations were the critical elements in managing your practice’s reputation in the past. But today, online patient feedback and reviews significantly influence public perception.

As a dentist, managing your online reputation is about more than just looking professional. It’s also about building trust, attracting new patients, and fostering long-term relationships with existing ones to ensure the long-term success of your practice.

In this article, we’ll take a look at the importance of online reputation management for dentists and show you strategies you can take to build a stronger brand online. Plus, you’ll see precisely how a well-curated online presence can drive life-changing sales and profit growth from your practice.

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The Importance Of Online Reputation In Dentistry

Competition is fierce and patient trust is paramount in the dental care industry. The line between success and failure often comes down to your online reputation.

Your online presence acts as a digital first impression, often being the first point of contact between your dental practice and potential patients. In an era where patients begin their search for healthcare providers online, online reviews rank as the #1 reason Americans choose a specific dentist over another.

Here’s how your online reputation impacts you:

  • Influence On Patient Trust & Practice Growth — A positive online reputation attracts new patients and reassures your existing patients that they’ve made the right choice. Because patients trust online reviews as much as personal recommendations, positive reviews and an active online presence enhance the credibility and appeal of your practice.
  • Critical Role Of Online Reviews — Reviews on platforms like Google, Yelp and health-specific sites like Healthgrades, play a crucial role in shaping your online reputation. Make sure you have profiles set up on each of these platforms and encourage patients to visit them and review your practice.
  • Power Of A Social Media Presence — An active and engaging social media presence helps your dental office connect with the community, showcase your expertise, and reveal the human side of your practice. This combination of reviews and social engagement rounds out your online image and makes potential patients view you as more than just another business.

How To Assess Your Online Reputation Today

The first step in effectively managing your online reputation is taking an honest look at where you stand today. This assessment will help you identify areas of strength and places where you need to step up your game.

Step-By-Step Guide To Evaluate Existing Online Presence

  1. Research Your Practice Online — Start by searching for your dental practice on search engines and review sites. What topics do patients focus on? Are the reviews generally positive or negative? And is anyone on your team replying to them?
  2. Monitor Social Media Mentions — Look at your practice’s social media pages and how patients interact with your posts. Notice the type of comments they leave. Are they commenting at all? Is it positive or negative? Are you encouraging interaction by asking questions?
  3. Gather Patient Feedback — Direct feedback from patients gives you invaluable insight into the mindset of your patients. Conduct surveys or hold informal conversations with patients for a few weeks to understand how they’re feeling about your practice.

Tools & Techniques For Monitoring Online Reviews & Social Media Mentions

Regardless of where you stand today, there are three things you should start doing right away to monitor your ongoing progress:

  • Utilize reputation management tools that can track mentions of your practice across the web.
  • Set up Google Alerts for your practice’s name to stay updated on any new mentions.
  • Assign a team member to regularly monitor and engage with comments and reviews on all social media and review platforms to turn reviews into a 2-way conversation.

Making a comprehensive assessment of your current online reputation will give you a clear picture of what people think of you and serve as a foundation for building a robust management strategy that pays dividends.

FREE BOOK: Orthodontic Secrets

Strategies For Improving Your Online Reputation

Now that you’ve looked at your current online standing, it’s time to implement strategies to boost your reputation online. We’ll always recommend proactively controlling the narrative around your dental practice. However, effective reputation management also requires reactive measures to prevent minor patient problems from becoming a permanent stain on your online image.

A Robust Response Plan For Patient Reviews

Reply Quickly & Personally

Respond to all online reviews promptly and personally, whether positive or negative. This shows that you value patient feedback and are committed to improving patient experiences.

Defuse Negative Feedback

When dealing with negative reviews, respond professionally and empathetically. Offer to resolve issues offline when appropriate through a phone call or DM. Addressing negative comments head-on displays a real commitment to patient satisfaction.

Encouraging Positive Reviews From Satisfied Patients

    • Make It Easy — Simplify the review process for patients. Provide links to review sites on your social profiles and in emails, and use QR codes leading to review sites on appointment cards. Gently encourage patients to share their experiences.
    • Leverage Positive Patient Experiences — After successful appointments or treatments, kindly ask satisfied patients if they would be willing to leave a review. If you ask them at the point of highest satisfaction, they’re more likely to do it.
    • Offer Incentives — Authentic experiences make the best reviews, so be careful about bribing your patients. But a small incentive might be all it takes to push patients to share their positive experiences with the world!

Leveraging Social Media To Enhance Professional Image

  • Post Engaging Content Regularly — Share informative content, dental tips, and behind-the-scenes glimpses of your practice weekly. A steady stream of content goes a long way toward building a relatable and trustworthy brand online.
  • Engage With Your Audience — Actively engage with followers through comments, messages, and posts that ask questions or encourage feedback. Engaging with patients online builds a sense of community and loyalty among your patient base.

Implementing these strategies will give a significant boost to your practice’s online reputation, attracting more patients and enhancing the overall perception of your dental services.

How To Handle Negative Feedback

You are going to get some negative reviews. Of course, you should try to avoid them, but every practice gets a bad review now and again. But negative reviews don’t have to kill your practice’s reputation. In fact, handling them correctly can actually enhance your credibility with your audience and demonstrate an uncommon commitment to patient satisfaction. Here’s how to turn negative reviews into a positive for your dental practice:

Best Practices For Responding To Negative Reviews

  • Acknowledge & Apologize — Always acknowledge the patient’s concerns and apologize for their negative experience. Don’t refute their version or try to discredit them. This demonstrates that you take patient feedback seriously.
  • Provide A Constructive Response — Address the specific issues raised in the review. Explain any steps you will take to prevent similar issues in the future.
  • Offer To Discuss Further Offline — Invite the reviewer to discuss the matter privately via a phone call, DM, or meeting. This can often lead to a resolution and even a changed review. But do NOT engage in extensive back-and-forth in public — nothing positive can come from that.
  • Maintain Professionalism — It’s okay to be more casual with your language online to feel relatable. But always respond in a professional and respectful manner, even if the reviewer is trying to bait you into an argument.
  • Show Empathy — Demonstrate understanding and empathy in your responses. If your reviewers feel listened to, it humanizes your practice and shows that you genuinely care about your patients’ experiences.

Handling negative feedback helps resolve conflict and also paints a picture of your practice as responsive and committed to improvement. Your dental practice can use this approach to turn potentially damaging reviews into growth opportunities!

How To Maintain A Strong Online Reputation

Keeping a strong online reputation is a continual process, not a one-time job. Consistent and ongoing actions are key to ensuring that your dental practice keeps its stellar image in the eyes of current and potential patients. Here’s how to do it:

Continuous Monitoring & Engagement Strategies

  • Regular Reputation Monitoring — Keep a close watch on your online reviews and social media mentions. Use Google Alerts and similar tools to get notified of new reviews or mentions so you can respond promptly.
  • Active Patient Engagement — Update your social media profiles and website with fresh content weekly. Respond to comments, share events or promotions, and showcase the results you achieve for your patients!

FREE BOOK: Orthodontic Secrets

BONUS: Content Marketing & SEO In Reputation Management

While you may not think of blog posts or SEO as reputation management tools, they are actually very powerful tools in your mission to build a powerful brand. By making sure your dental practice shows up in search results and provides valuable info, you’re building authority with your potential patients. Here are some tips for putting your name at the top of their list:

Publish Helpful Content

Publish high-quality blog posts, patient stories, and dental care tips. Useful content helps grow your SEO visibility while establishing your practice as a knowledgeable and caring provider. Everyone wants to work with an expert — so establish yourself as the dental expert in your area.

Implement SEO Best Practices

Use up-to-date Search Engine Optimization (SEO) strategies to ensure your website ranks well in search results. This includes optimizing for relevant keywords, ensuring a mobile-friendly site, and building quality backlinks. SEO best practices are changing and industry-specific, so be sure to engage an expert on SEO for dental practices to ensure winning results.

By consistently implementing these practices, your dental practice can build a wide-reaching online presence that attracts and retains more patients.

Manage A Winning Online Reputation For Your Dental Practice!

Hopefully, by now you understand exactly why having the best online reputation management in your area can help your dental practice thrive. Plus, you’ve unlocked the specific strategies you’ll need to assess, improve, and manage your online reputation going forward.

So don’t hesitate — start implementing these strategies right away to accelerate your growth and dominate your local dental market.